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Office Support Administrator I

Company: Garver Engineering
Location: Tulsa
Posted on: January 17, 2020

Job Description:

The Office Support Administrator provides general office support with a variety of clerical tasks; therefore, this is an entry-level position that requires basic knowledge but provides an opportunity to develop skills, over time, in a specific practice area. The Office Support Administrator applies specific knowledge and principles and practices at an entry level and uses standard techniques, procedures and criteria to perform tasks as part of a broader assignment.

Greet incoming guest/vendors and answers phones during normal business hours
Ensure cleanliness of all office areas (outside of janitorial services)
Communication with and coordination of office cleaning service and repair
Package pickup/delivery
Sort and distribute incoming mail, prepare outgoing mail and packages
Order, check in, and distribute general office supplies (coffee, vending, break room, restroom, mailroom, etc.)
General typing, copying, printing, binding
Scan/send documents to clients, sub-consultants, and other Garver offices
Scan documents to electronic files
Basic data entry in Vision (unit logs and expenses)
Service office vehicles as needed, maintain vehicle logs
Assist with office vehicle tag renewals
Office event and party planning/coordination (Year End Review or Holiday party, summer picnic, retirements, etc.)
Assist with travel arrangements
Coordinate meetings (meals, venue, AV, etc.)
Assist with agendas, meeting minutes and may attends meetings
Performs other clerical or administrative duties as needed


* High School diploma

* One year of related experience


* Processes basic oral and written communication skills.

* Interacts with staff, clients, sub-contractors and the public in general


* Customer Service

* Telephone Etiquette

* Basic Office Equipment (phones, copier, scanner)

* Typing, General Computer and Data Entry

* Basic Outlook, Word, Excel


Founded in 1919, Garver is an employee-owned multi-disciplined engineering, planning, architectural, and environmental services firm with nearly 700 employees spread between more than 30 offices in 12 states. Offering a wide range of services focused on aviation, construction, facilities design, federal, power, transportation, survey, and water, Garver sits in the top 150 of the Engineering News-Record's prestigious Top 500 Design Firms list and is consistently recognized as a best firm to work for. In 2019, Garver celebrated its centennial year by donating STEM kits and funds to 100 schools across its footprint. Learn more at GarverUSA.com.

Garver, LLC is an affirmative action employer and does not discriminate on the basis of race, sex, color, age, national origin, veterans, religion or disability, in programs, activities, hiring and employment and complies with all civil rights provisions.Complaints of alleged discrimination or if you are an individual with disabilities who needs accommodation or you are having difficulty using our website to apply for employment, please contact Tatiana Herrington, Director of Human Resources, TBHerrington@GarverUSA.com, (501) 537-3256.

Keywords: Garver Engineering, Tulsa , Office Support Administrator I, Administration, Clerical , Tulsa, Oklahoma

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