Administrative Assistant II
Company: BOK Financial
Posted on: November 21, 2020
Req ID: 58749
Areas of Interest: Administrative
BOK Financial (BOKF), Headquartered in Tulsa, Oklahoma, BOK
Financial Corporation (NASDAQ: BOKF) is a top 25 U.S.-based
financial services holding company with operations in ten states
Oklahoma, Texas, Arkansas, Arizona, Colorado, Kansas/Missouri, New
Mexico, Nebraska and Wisconsin. The company began more than 100
years ago in Tulsa and has successfully diversified into a variety
of industries, businesses and geographies. .The Administrative
Assistant II performs a full range of advanced administrative
support, record keeping, and general secretarial duties. Assigned
tasks are generally complex and diverse in nature requiring broad
and comprehensive experience, skill, and knowledge of Bank s
policies and practices. Operates independently and identifies
administrative projects; performs considerable coordination and
follow-through; sets priorities and procedures for accomplishing
PRINCIPLE DUTIES AND RESPONSIBILITIES:
- Develops, designs and maintains information in spreadsheets and
data base programs using the most complicated features of various
software programs, (i.e., merge files, import data, graphs, etc.).
Gathers information to be maintained on data base programs.
Generates and distributes reports from these programs. Monitors
reports for quality.
- Composes and may initiate correspondence and memoranda, types
letters and complex forms. Compiles and coordinates the production
of presentation reports and meeting materials. May transcribe
dictation from a Dictaphone or tape, which generally are technical
and confidential in nature if required by various department
managers and professionals.
- Assists in research and development of special projects; performs
senior support functions directly related to department activities
i.e., coordinates the presentation of material for the
review/approval of Loan Committee and Corporate Credit Policy
Committee; may interact with account officers, administrators, and
departments on a variety of issues Bank-wide.
- Schedules meetings and conferences, making necessary arrangements
for meeting rooms and equipment, (i.e., video, TV monitors,
overhead projectors, etc.). May attend meetings and record minutes.
Acts as communications liaison for department; updates schedules
and calendars for division managers and other professionals.
- Monitors and orders department supplies. May request maintenance
for PCS and other office equipment. Monitors budget expenditures
for supplies. Calculates and maintains accurate records of
departmental expenses for accounts payable and internal audits.
- Processes vendor billings and expense claims according to
Corporate Accounting policies and procedures; resolves billing
irregularities. May assist with other administrative activities
related to Human Resources, and/or Audit.
- Assists in preparation of budgets and forecasting; reviews and
resolves budget variances for administrative activities.
- Maintains personnel records, files, and projects which require a
high degree of confidentiality.
KNOWLEDGE, SKILLS and ABILITIES:
- Strong working knowledge of: file maintenance, English grammar,
appropriate standards regarding letters, memorandum, composition,
and proper telephone etiquette
- Strong PC and software application skills; ability to operate a
10 key by touch
- Good math skills and ability to understand/calculate percentages
- General understanding of basic accounting principles in order to
monitor budget expenditures and maintain accurate expense records
for accounts payable and internal audits
- Excellent understanding of department operating practices and
- Excellent interpersonal, verbal, and written communication
- Flexibility to handle multiple tasks simultaneously in a
competent and professional mannerThis level of knowledge is
normally acquired through completion of an Associate's Degree in
Office Administration or Secretarial Science and 1-4 years
experience or 8-11 years equivalent office experience. Experience
and/or knowledge of financial markets/products preferred.
BOK Financial is a stable and financially strong organization that
provides excellent training and development to support building the
long term careers of our employees. With passion, skill and
partnership you can make an impact on the success of the bank, our
customers and your own career!
Apply today and take the first step towards your next career
BOK Financial is an equal opportunity employer. We are committed to
providing equal employment opportunities for training,
compensation, transfer, promotion and other aspects of employment
for all qualified applicants and employees without regard to sex,
race, color, religion, national origin, age, disability, sexual
orientation, genetic information or veteran status.
Please contact email@example.com with any
Keywords: BOK Financial, Tulsa , Administrative Assistant II, Administration, Clerical , Tulsa, Oklahoma
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