Receptionist

Company: Addison Group
Location: Tulsa
Posted on: June 24, 2022

Job Description:

Job DescriptionReceptionist Monday-Friday 7:45am-4:45pm $20/hr+ DOEMain Duties & Responsibilities:

• Greeting clients and guests as they arrive and ensuring that they feel comfortable while waiting for their service team.
• Answering telephones and directing calls to the proper staff based on client needs.
• Maintaining conference room schedules through Outlook and in hard copy and addressing scheduling issues as they arise.
• Scheduling, ordering and serving lunches in conference rooms as required for client meetings.
• Serving as administrator for the telephone system by establishing new employees, maintaining office hours and holiday recordings, and addressing employee issues.
• Reviewing local obituaries and death notices to verify names against lists of contingent clients.
• Sending out invitations to monthly Canon Teleconferences, tracking RSVPs and submitting attendance for continuing education credits.
• Performing miscellaneous duties in the employee kitchen, including making coffee and tea and ordering necessary supplies.
• Ensuring that all common areas (conference rooms, reception and kitchen) are clean and presentable to clients.
• Monitoring incoming faxes and distributing to appropriate recipients.
• Submitting maintenance requests to the building manager and verifying their completion.
• Assisting the marketing officer with various functions, including taking RSVPs for marketing events. Requirements:
  • Prior receptionist experience a plus, knowledge of outlook, excel and general computer skills, exceptional organization skills and people skills required.
    
    Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
    
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Keywords: Addison Group, Tulsa , Receptionist, Administration, Clerical , Tulsa, Oklahoma