Director of Operations
Company: The Opsrc
Location: Tulsa
Posted on: April 9, 2021
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Job Description:
At Collegiate Hall, our school-based operations team exists to
"block and tackle" for staff to ensure that they can focus on what
matters most each day - teaching and learning. Part architect,
part-fine tuner, and all-seeing, the Director of Operations is the
operational leader of the organization and reports directly to the
CEO. The Director of Operations creates and maintains all crucial
non-instructional systems that enable our schools to run like
clockwork to create an academic environment in which safety and
instruction are top priorities. Collegiate Hall's Director of
Operations is the business brains behind the school's healthy
existence: s/he is responsible at the school level for facilities
planning and maintenance, transportation, technology, community and
family relationships, and student enrollment data. A mastermind
behind the scenes, the school is better planned, organized,
executed, documented, and communicated because of the Director of
Operations and his/her leadership of the Operations Team.
Qualifications --- Strong commitment to and alignment with School's
mission and core beliefs. --- Experience in education and in an
operations role with success redesigning processes and
implementation of plans. --- Minimum of Bachelor's Degree; Master's
or Advanced Degree preferred. --- Ability to assess data, find
trends, and use information to make strategic decisions. --- Drive
to create efficient and effective systems, structures, and
procedures, sweating details, and driving towards outcomes. ---
Knowledge of or experience in supplemental services available to
students and families. --- Commitment to holding students to high
behavioral standards that will support their academic achievement.
--- Exceptional verbal and written communication skills. --- Strong
organizational skills and ability to multitask. --- Ability to
approach situations with courage, integrity, respect, and
perseverance, willingness to take personal responsibility,
interested in feedback on performance, eagerness to continue to
improve in effectiveness, and steady determination to pursue
excellence regardless of the situation. --- Bilingual Spanish and
English speaker preferred. Responsibilities Operational Leadership
+ Management --- Develop systems and procedures to ensure seamless
execution of all school operations each day, including, but not
limited to, school food provision, student transportation (arrival
and dismissal), emergency plans, facility maintenance and upkeep,
and supply and asset inventory and maintenance (technology, books,
classroom supplies, etc.). --- Directly manage and coach the
Operations Coordinator(s). --- Support the operations team to
ensure seamless execution of all operational systems each day,
including, but not limited to, food provision, transportation
(arrival and dismissal), emergency plans, facility maintenance and
upkeep, school decor and beautification, and supply and asset
inventory and maintenance (technology, books, classroom supplies,
etc.). --- Support the logistics of school-wide events and off-site
events, including field trips, Family Nights, and New Student
Orientations. --- Serve as a critical face of the school with
external stakeholders, including families, and work actively to
ensure strong community buy-in to the school's vision and approach
to education. --- Coordinate efforts with district staff to
maintain a clean, neat, and functional campus. --- Coordinate and
keep accurate data of staff absences and coverage schedule and
rotation. --- Works with District Team to manage and communicate
drill expectations and dates to ensure staff and students
understand expectations of drills. --- Create and maintain systems
and procedures and provide professional development to staff. ---
Manage check-out procedures at the end of year for staff members.
Data + Compliance --- Ensure student records are maintained and
updated and all data is in compliance. --- Serve as resident expert
on and key manager of the district and school-facing student
information management systems and ensure accuracy of these
systems. Student Recruitment + Enrollment --- Serve as champion of
Collegiate Hall's mission and vision to build awareness and
interest in our program. --- Manage the school registration process
and own student recruitment activities (with support of Collegiate
Hall's network team) to ensure schools are fully enrolled. --- Work
with the District Team to coordinate and host school and community
events to build awareness of Collegiate Hall in our community. ---
Lead the school in all year-round student enrollment initiatives
and activities including, but not limited to, phone banking,
canvassing, visibility campaign planning, community event
participation, and strategic social media marketing. --- Work with
the District Team to coordinate the student enrollment process and
drive enrollment results by converting potential applicants to
fully enrolled scholars through phone calls, in-person meetings,
and other strategic methods that build family investment in the
school and Collegiate Hall model. --- Work with the District Team
to plan and host major enrollment milestone events and assist
families in completing enrollment paperwork, including, but not
limited to, Lottery Events, New Student Orientation, and School
Information Sessions. School Culture + Systems --- Work with the
District Team to develop a strong school community and identity by
planning and owning the execution of school-wide and off-site
events (ex. field trips, Family Nights, Spirit Weeks, school
dances, and Parent Involvement Committee meetings), student
athletic programs, and extracurricular activities and clubs. ---
Work with the District Team to support the implementation of school
schedule and systems and procedures to ensure a well-run day. ---
Oversee transportation, ensuring accurate transportation of all
students on a daily basis and communication of extended day and
activities. --- Communicate effectively with bus company to ensure
on-time arrivals and departures. --- Manage accurate submission of
student attendance, grades, and behavior. --- Ensure rosters and
school information systems are updated and data is correctly
entered and managed. --- Ensure high-quality visual culture is
representative of the school and our values. --- Work with the
school operations team to manage logistical elements of major
student assessments. --- Work with the District Team to manage
ordering, sales, and distribution of uniforms. --- Work with the
District Team to support teachers by creating systems and
structures that facilitat
Keywords: The Opsrc, Tulsa , Director of Operations, Executive , Tulsa, Oklahoma
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