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Health Information Management Specialist

Company: Ardent Health Services
Location: Tulsa
Posted on: January 16, 2022

Job Description:

Hospital: Hillcrest Medical Center
Location: Tulsa, OK
Department: Health Information Management

Ardent Health Services invests in people, technology, facilities and communities, producing high-quality care and extraordinary results. Based in Nashville, Tennessee, Ardent's subsidiaries own and operate 30 hospitals in six states with 26,000 employees including 1,000+ employed providers. Ardent facilities exceed national averages in Overall Hospital Quality Star Rating as ranked by the Centers for Medicare & Medicaid Services; 89 percent of its hospitals received a three-star rating or above in comparison with 73 percent of all hospitals ranked Ardent's corporate office has been named "Top Work Places" for Nashville based companies for 5 consecutive years including 2021.

We have an exciting opportunity to join our health information management team as an HIM Specialist.

The HIM Specialist may perform in a float capacity, ensuring coverage and training at all facilities within the market for processing functions. Process fetal monitor strips, assist with external auditors for legacy EHR, market fax queue, autopsy and insurance reports, as well as legal hold chart requests. The HIM Specialist may be responsible for properly releasing protected health information (PHI) and adhering to the organization's policies and procedures and HIPAA. The HIM Specialist must have working knowledge of all HIM Technician duties.

Serve as processing float which includes travel to all hospitals in the market.
Provides required processing training for new and current staff and departments for all facilities within the market.
Communicates with HIM Data Integrity team to fix charts at processing level.
Assist HIM Unbilled team with missing documentation still within processing area.
Serve as point of contact for scanning vendor for routine maintenance.
Storage retention, including logging, ordering and supplies.
Provides guidance and support to families to ensure completion of birth certificates and fetal death certificates as mandated by State Law; works with State Registrar, Funeral Home Directors, Staff Physicians and Nurses to provide information needed to complete Vital Records.
Complete and notarize Acknowledgement of Paternity statement forms as requested by patients. Send all required documentation to Vital Statistics within required
Abstracts newborn records and performs data entry of birth certificate information into the state birth registry system within required timeframe.
Process the Fetal Monitor strips appropriately, assists external auditors for legacy systems through the entire process, legal chart requests in the required time frame, insurance correspondence letters, autopsy reports and market fax queue.
May be required to perform release of information functions as outlined in company policy with a 98% accuracy rate.
Performs all HIM Technician duties as required.
Meet productivity and quality expectations on a consistent basis.
May be required to perform basic ROI duties, including walk-ins and Radiology CD's as applicable.
Attend required department meetings, as well as conducting presentation at the request of HIM or Administrative leader.
Assist, produce and prepare provider activity reports, educational material for Resident orientation and finalize Resident exit forms.


High school diploma or GED required.

Preferred: Two (2) years in HIM or similar experience

Proof of Vaccination

Preferred Skills & Abilities:
Effective Decision Making - able to gather facts and assess all perspectives in order to influence positive outcomes
Initiative - independently takes proactive steps toward problem resolution
Organization - establishes courses of action to ensure that work is completed efficiently, prioritizes assignments and possesses the ability to multi-task
Communication - communicates clearly and concisely
Customer orientation - establishes and maintains long-term customer relationships, building trust and respect by consistently meeting and exceeding expectations
Policies & Procedures - articulates knowledge and understanding of organizational policies, procedures and systems
PC skills - demonstrates proficiency in Microsoft Office applications and others as required. Epic and/or OnBase experience preferred.
Quality Orientation - accomplishes tasks by considering all areas involved; showing concern for all aspects of the job, accurately checking processes and tasks, and demonstrating attention to detail over extended periods of time
Work Independently - is self-supporting; does not rely on others to complete a job
Flexible and adapts well to changes
Requires a thorough knowledge of remediation workflow, continuous use of independent judgment to make merge/non-merge decisions, gathers data for report preparation and minor projects

Keywords: Ardent Health Services, Tulsa , Health Information Management Specialist, Executive , Tulsa, Oklahoma

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