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House Manager

Location: Vinita
Posted on: August 7, 2022

Job Description:


Coordinates specified house operations while ensuring compliance with regulatory requirements provided to them by the Program Coordinator. Orientate and train new staff at the under the direction of the Program Coordinator. Coordinate activities and schedule medical appointments. Maintain daily, weekly and/or monthly record keeping. Lead daily activities involving Direct Care Staff in the home to ensure daily routines are completed and needs are being met. Maintain a good team relationship with staff, parent/guardians, professionals, case manager's and the program as a whole.


Lead and coordinate day to day activities of assigned staff

Maintain safety compliance

Maintain operating compliance

Record keeping



Lead assigned staff / per house

Orientate all new staff to the house on all procedures and expectations that will be required of them

Provide personally any in home training that is required per IP to ensure needs are met and household routine runs smoothly

Safety Compliance

Monitor monthly the condition of the house, appliances, yard, plumbing, furniture, etc... Report concerns to your PC and/or HOH's maintenance department (get the guidelines for these procedures from your current PC)

Monitor the med sheets, med labels and Dr. Orders to ensure all documentation and orders match and are being followed, and given correctly

Report and document any accidents, incidents or health concerns to your Program Coordinator

Advocate at all times

Schedule Fire and Tornado evacuations; monitor to see that they are being conducted. Check hot water temperatures monthly.

Check water temperature monthly on each bathing faucet documenting temperature on the Fire Drill report. Report water temperature to PC if over 115 degrees.

Monitor the proper storage of medications and hazardous supplies

Operating Compliance

Coordinate program operations including; recreational and social activities; monitor that staff are keeping these activities, provide training and guidance to staff to meet specific needs, take people to medical appointments. Sign off on all documentations

Address any concerns or complaints from staff with Program Coordinator

Maintain time cards, staff contact sheets, mileage sheets, daily progress notes, medical (med sheets & medication count sheets), financial (petty cash , received & spent household budget monies and assure that they stay within authorized amounts),

Conduct monthly inventory of food, cleaning supplies and personal belongings inventory. Prepare shopping list for the house.

Report to Program Coordinator all disciplinary or conduct concerns. i.e.: attendance, behavior, complaining, abuse, neglect, laziness, etc.


C lient Centered Care: We are committed to making all decisions and performing all actions with the well-being of our clients as our primary focus, and to always putting our clients' interests ahead of our own.

A ccountability: We take personal responsibility, as an organization and as individuals, for our actions, hold each other accountable, and expect to be held accountable at any point throughout the year for our decisions and actions.

R espect: While keeping the focus on the needs of our clients, we also commit to demonstrating mutual respect in communication and actions so that a positive environment for everyone is maintained.

E xcellence: We are committed to using established best practices, to evaluating effectiveness of our efforts, and to demonstrating a willingness to change current practices at any point based on evidence that change is needed.


Working telephone

Physically able to complete all required training and activities that may arise

Maintain a valid OK drivers license with a good driving record

Dependable vehicle for transporting clients and current vehicle insurance

Availability to work any shift 24/7 , and have the ability to drive day or night if needed

See, hear and speak clearly

Previous direct care staff experience

Must be able to work flexible schedule on a day to day basis.

First Aid/CPR Training required. This will include all aspect of completion with compressions on the floor or ground.

Must comply with Alcohol and Drug Free Workplace Policy.

Willing to work schedules based on individual client needs.

Expected to learn and follow the Individual Plan (IP) of each clients


Preferably 9 months experience as a direct care staff working with people with developmental disabilities

Previous leadership experience


Ability to comfortably communicate information

Understanding of the mental and physical challenges of people with developmental disabilities

Positive & creative get it done attitude, with problem solving skills

Knowledge of current HOH policy

Maintain MAT, CPR and 1st aid and DDSD required training including client specific training

Be a team builder and leader


Keywords: HOME OF HOPE, Tulsa , House Manager, Executive , Vinita, Oklahoma

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