Staffing Coordinator
Company: Covenant Living Communities
Location: Tulsa
Posted on: January 27, 2023
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Job Description:
We Are Inspired to Serve. Join us!This position is accountable
for effectively using scheduling tools and interpreting points of
data to make good business decisions in scheduling healthcare
staff. Effective scheduling will ensure regulatory compliance,
minimize overtime utilization, optimize / reduce and eliminate the
use of agency services, reduce over-staffing situations, and
consistently balance staffing levels in real time against
admissions and discharges. This role is responsible for campus
level scheduling for all Healthcare, including both Assisted Living
and Skilled Nursing.Utilize staffing tools and data points, such as
OnShift, Workday and daily healthcare meetings, to make informed
decisions about staffing requirements. Adjust, balance, and flex
scheduling as needed to ensure regulatory compliance, optimize
ratios and control costs. Schedule based on budgeted HPPD, analysis
of overtime costs, agency expenditures, census, and daily
admissions / discharges.Monitor overtime and agency usage trends.
Anticipate potential overtime and prevent it from occurring due to
effective staffing. Respond timely to overtime / agency usage if
incurred to minimize impact. Partner with Healthcare Leadership to
effectively reduce overtime and agency costs. Utilize weekly
overtime reports and agency reporting tools to make
decisions.Maintain the master healthcare schedule and assure daily
needs are met, as well as addressing and resolving long term
trends. May involve scheduling new staff for orientation with
department, managing absences and finding replacements, and finding
staff to fill open shifts. Communicate with Director of Nursing on
a regular basis regarding schedule change requests, vacation
requests, unscheduled absences, or other staffing needs.Identify
opportunities for flexible staffing based on business trends. Make
recommendations for cross-training in order to better utilize
resources. Negotiate with team members to realize opportunities for
more optimal staffing, such as flexing team member schedules based
on business needs. Develop and recommend creative staffing
opportunities and solutions.Responsible for PBJ entries and
ensuring that staff hours are coded correctly.Monitor and correct
(as needed) employee time punches in Workday system. Input agency
staff hours, as required, in both OnShift and Workday. Track
attendance and inform Director of Nursing / Assisted Living
Director of problem areas.As needed, communicate needs with
supplemental staffing agencies and complete records for agency
staff.As needed, may assist with scheduling transportation / rides
for residents.As needed, may act as designated person to schedule
required employee training for staff.Other duties as assigned or as
needed.EDUCATION AND WORK EXPERIENCE:Required Degree: High school
diplomaExperience:
Keywords: Covenant Living Communities, Tulsa , Staffing Coordinator, Human Resources , Tulsa, Oklahoma
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