Executive Technical Assistant, Tulsa, OK, US
Company: Cherokee Nation Businesses, LLC
Posted on: March 28, 2020
Executive Technical Assistant , Tulsa , OK US ID# 16 944 With
$400 million in annual revenue, more than 3000 employees and nearly
1,000 federal projects for more than 60 government agencies in 26
countries, 50 states and 2 territories, Cherokee Nation Businesses'
(CNB) team of companies are well positioned to deliver the
expertise needed to solve the world's most pressing issues.
Together, CNB's companies provide an array of services - from
applications and data services to cybersecurity and national
defense - for 12 of the 15 Cabinet departments. For more company
information, visit our site at www.cherokee-federal.com SUMMARYThe
Executive Technical Assistant is an administrative employee who
reports directly to the President and to the Vice President of
Operations of Cherokee Federal. The role is to provide both
administrative and technical support for these executives and serve
as the primary business analyst and primary point of contact for
all matters. ESSENTIAL DUTIES AND RESPONSIBILITIESIncludes the
- Completes a broad variety of administrative tasks including:
managing an extremely active calendar of appointments. Composing
and preparing correspondence that is sometimes confidential and
sensitive; arranging complex and detailed travel plans,
itineraries, and agendas; and compiling documents for
- Coordinates activities across a broad range of departments and
functions, taking a holistic view of the purpose of a meeting or
event and assisting in coordination that leads to efficiency and
- Plans, coordinates, and ensures the executive's schedule is
followed and respected. Provides "gatekeeper" and "gateway" role,
creating win-win situations for direct access to the executive's
time and office.
- Provides a bridge for smooth communication between the
executive's offices with internal departments; demonstrating
leadership to maintain credibility, trust and support with senior
- Works closely with and provides high quality service to a wide
range of internal and external clients including, but not limited
to board of directors, executives and leaders from businesses and
- Coordinates with communications department regarding executive
talking points, speeches and presentations; provide final product
- Works closely and effectively with the supported executives to
keep them well informed of upcoming commitments and
responsibilities, following up appropriately. Acts as a
"barometer," having a sense for the issues taking place in the
environment and keeping the executives updated.
- Provides leadership to build relationships crucial to the
success of the organization, and manages a variety of special
projects for the executives, some of which may have organizational
- Successfully completes critical aspects of deliverables with
hands-on approach, including personal correspondence, and other
tasks that facilitate the executive's ability to effectively lead
- Prioritizes conflicting needs: handles matters expeditiously,
proactively, and follows-through on projects to successful
completion, often with deadline pressure.
- Participates in high-level meetings and records minutes.
- Prepares expense reports and tracks company spending against
budget including return on investment analysis.
- Designs and runs reports to analyze and provide insights using
various sets of data, including, but not limited to, financial,
operational, contractual, statistical and trends using Microsoft
Excel and other reporting tools.
- Researches, prioritizes, and follows up on incoming issues and
concerns addressed to company leaders, including those of a
sensitive or confidential nature. Determines appropriate course of
action, referral, or response.
- Prepares and/or coordinates certain internal and external
communications such as written correspondence, and preparation of
internal and external presentations.
- Performs other job-related duties as assigned.
SUPERVISORY/MANAGEMENT AUTHORITYNo direct supervisory/management
authority.EDUCATION AND EXPERIENCEAssociate's Degree in Business
Administration or related field and minimum of 5 years of
experience supporting executive business leader(s) at a corporate
level or equivalent combination of education. This position may
require a security clearance.KNOWLEDGE, SKILLS AND ABILITIES
- Extensive knowledge of various aspects of business operations,
including human resources, finance, accounting, contracts and
- Demonstrated attention to detail while multi-tasking, possess
interpersonal, analytical, problem solving, critical thinking,
organizational and time management skills.
- Excellent written, communication, presentation and computer
skills including advanced knowledge of Microsoft Office products
and the ability to learn other technology tools.
- Demonstrated proactive approaches to complex problem-solving
with strong decision-making capability.
- Demonstrated ability to work independently and/or
collaboratively with all levels of leadership to achieve
objectives. WORK ENVIRONMENTThis position is primarily performed in
a climate-controlled office setting. Occasional travel and
overnight stay may be required. Applicants selected will be subject
to a U.S. Government security investigation and must meet
eligibility requirements for access to classified information. We
are an equal opportunity/affirmative action employer. All qualified
applicants will receive consideration for employment without regard
to race, color, religion, sex, national origin, disability,
protected Veteran status, gender identity and sexual orientation.
If you'd like more information about your EEO rights as an
applicant under the law, please copy and paste the links to the
following two sites: EEO Statement - EEO Poster ;
If you are an individual with a disability and require a reasonable
accommodation to complete any part of the application process, or
are limited in the ability or unable to access or use this online
application process and need an alternative method for applying,
you may email "CNB.Compliance@cn-bus.com" for assistance. This
email address is for accommodation requests only and cannot be used
to inquire about the application process or status. For Pay
Transparency Non Discrimination provision, please copy and paste
the following link : Pay Transparency Nondiscrimination Provision ;
We maintain an Affirmative Action Plan for the purpose of
proactively seeking employment and advancement for qualified
protected veterans and individuals with disabilities. Upon request,
we will schedule time to make our Affirmative Action Plan
accessible. If you are interested, please submit a written request
with the email subject line: 2019 Request to View Affirmative
Action Plan to the Compliance Administrator at
"CNB.Compliance@cn-bus.com" This email box is not for resumes or
follow up on job applications.
Keywords: Cherokee Nation Businesses, LLC, Tulsa , Executive Technical Assistant, Tulsa, OK, US, IT / Software / Systems , Tulsa, Oklahoma
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