Front Desk Specialist

Company: Stanfield + O'Dell PC
Location: Tulsa
Posted on: February 24, 2021

Job Description:

Title: - Front Desk Specialist -Type of Position: - - Full Time -Stanfield + O'Dell, P.C., a dynamic and progressive consulting and CPA firm in Tulsa, has earned its reputation as a firm of integrity and excellence through 65 years of serving clients throughout the United States and abroad. -We are currently seeking a full time Front Desk Specialist to answer phones and provide assistance with administrative tasks. The position requires a professional, customer service focused team member who has the capacity to be a brand ambassador. The Front Desk Specialist is the face of the firm for all clients, responsible for the first impressions made, and needs to be friendly, approachable, confident, perceptive and disciplined. -The ideal candidate will also be highly organized, display a quick ability to learn, pay attention to detail, and work within a quiet environment. They must also demonstrate discretion and the ability to establish and maintain professional working relationships with clients and staff. -The responsibilities of this position include, but are not limited to the following:Documentation filing both paper and electronicMatching payables and checks for mailingCreate, prepare, maintain and process data on excel spreadsheetsAnswer, screen and forward incoming phone callsWelcome clients and guests to the firmOpen and distribute mailOrganize document courier servicesSet up new clients in documentation system, including tax programAssist with firm and client mailings, including but not limited to sorting, scanning & mailing invoices & statements.Sort and scan client documents as needed, including finalizing tasks in documentation systemsSend out and log client surveys, collect responses and update spreadsheetAssist with firm meals and keeping the kitchen stocked & orderlyResponsible for monitoring and updating staff of postal changes, and resolving postage machine challengesOrder office supplies & maintain working relationship with vendorsPotential for working overtime during busy season, February to AprilRequirements for this position:Proven work experience in an office environment as receptionist, front office representative or similar role.Experience in a professional services firm or related experience is preferredExperience utilizing office technical tools, including postage machine, office scanners, printers and copiersMust have a high level of understanding of technologyProficient in Microsoft Excel and AdobeKeyboarding with speed and accuracySolid written and verbal communication skillsPositive customer service attitudeProfessional attitude and appearanceMinimum High school degree - -If you are interested in a career opportunity with S+O, please visit us at or submit your resumerecblid lc9eqcaazqgybds9fes0m1i87blotl

Keywords: Stanfield + O'Dell PC, Tulsa , Front Desk Specialist, Other , Tulsa, Oklahoma