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Real Estate Coordinator/Lease Administrator

Company: Sears Hometown
Location: Delaware
Posted on: February 24, 2021

Job Description:

The Lease Administrator is critical member of the real estate team reporting to the DVP of Real Estate, who will manage all aspects of lease administration for American Freight Stores including being responsible for preparing, interpreting and tracking all forms of leases and legal documents in a timely manner. American Freight is growing! This opportunity will provide a challenging, fast-paced environment that fosters collaboration and values/welcomes individual and team contributions to achieve best-in-class real estate team.

Job Duties/Responsibilities:

  • Complete real estate forms associated with real estate transactions including but not limited to, estoppels, SNDAs, leases, demand letters, request for demand recission, etc.
  • Review leases prepared by legal team against LOIs to ensure deal terms are accurate
  • Prepare and/or revise Lease Summaries (Abstracts) in Lease Query
  • Assist in tracking critical dates pursuant to legal documents (i.e., rent and renewal dates) using Lease Query Software
  • Maintain and update RE database as required including uploading key documents
  • Scan documents and maintain databases with up-to-date information as it is accumulated
  • Request and obtain vendor set up forms from landlords for new leases, review and distribute as required
  • Review, respond and manage inbound mail to ensure items are responded to timely or directed to the appropriate individuals for the real estate department
  • Collaborate with internal and external counsel on various legal matters related to real estate
  • Research and respond to landlord payment issues with the lease accounting team
  • Research leases to determine responsibility for maintenance issues and communicate to facility/field teams
  • Provide support to external auditors to provide required information for audits as needed as it relates to leases and the activities related to real estate as may be required quarterly
  • Ensure compliance with requirements for portfolio of leases including monitoring and providing required Certificate of Insurance from insurance provider, sales reports and notices as applicable
  • Enhance and create real estate processes for lease administration
  • Prepare requests to landlords for tenant allowances and work with cross-functional teams to obtain required documentation as needed
  • Work with construction team to obtain landlord turnover documents
  • Prepare Lease Supplement forms for signatures
  • Participate in special projects as needed from time to time to support and drive corporate initiatives Required Skills: Attention to detail and timely follow up are critical for this role Previous experience in a multi-tasking, self-starting position where organization and follow-up are proven strengths
    Excellent oral and written communications skills
    Excellent interpersonal and customer service skills
    Strong organizational and analytical skills Excellent problem-solving skills and ability to take initiative
    Proficient in Microsoft Word, Excel, PowerPoint, Outlook and internet resources Lease Query or similar real estate administration software experience a plus
    Ability to achieve or exceed deadlines
    Paralegal experience a plus

Keywords: Sears Hometown, Tulsa , Real Estate Coordinator/Lease Administrator, Other , Delaware, Oklahoma

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