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Administrative Specialist (Casual) - Immediate Interviews!

Company: Pacific Architects and Engineers Incorporated
Location: Cherryvale
Posted on: July 21, 2021

Job Description:

Supporting the Most Exciting and Meaningful Missions in the World



Administrative Specialist (Casual)


POSITION DESCRIPTION:   PAE National Security Solutions (NSS) is seeking a Administrative Specialist  to support the Joint Foreign Materiel Program (JFMP) Office and Captured Materiel Exercises, Engagements and Operations located at U.S. Marine Corps Base Quantico.


  • Provide general office support including planning, organizing, and supporting training events.
  • Perform necessary planning to ensure that its employees are properly prepared for deployment on a schedule that satisfies Government requirements.
  • Provide technical advice and guidance on setting up and operating plans and programs, relevant administrative tasks, and responsibilities.
  • Review training systems/networks, various training circulars, master training schedules, inspections and test results, and other publications to determine unit and individual training requirements.
  • Draft implementing instructions to ensure compliance to Government requirements.
  • Review plans and directives issued by leadership and monitor implementation.
  • Maintain accurate records of all mandatory documentation due dates to ensure its employees’ documents and approvals do not prematurely expire and are kept current to meet requirements of the Government.
  • POC for all OCONUS support activities for deployed contractor personnel
  • Be prepared to support exercises in CENTCOM, EUCOM, PACOM, and SOUTHCOM.
  • Conduct other related tasks as assigned.


  • Bachelor’s degree, and 5 yrs experience
  • Demonstrated ability to coordinate and align cross-project activities.
  • Demonstrated ability to be successful in a dynamic environment through situational analysis and informed decision making.
  • Experience in the planning and execution of events, exercises, seminars.
  • Proficient using most recent version of MS Office Suite of applications (e.g., MS Word, Excel, PowerPoint, and MS Project).
  • Familiarity with travel order processing procedures.



  • Demonstrate a proactive approach, attention to detail, multi-tasker, and strong interpersonal skills to work effectively with Customer staff and program team.


# Administrative # Procedures # Records # Documentation # Events

# Office support # Review


PAE is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.


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Keywords: Pacific Architects and Engineers Incorporated, Tulsa , Administrative Specialist (Casual) - Immediate Interviews!, Other , Cherryvale, Oklahoma

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