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Grant Coordinator

Company: Domestic Violence Intervention Services, Inc.
Location: Tulsa
Posted on: January 16, 2022

Job Description:

The ideal DVIS candidate is one who is interested in joining a workplace culture that encourages self-care, an environment of continuous learning and strong peer support. We are looking for people to join a team of advocates who use trauma informed approaches that will scaffold and support our clients and their children.

The philosophy of our organization is that all people have the right to live without fear, abuse, oppression, and violence. Our advocacy programs embrace the philosophy that people experiencing violence and/or abuse have the potential to control their lives and can be helped in doing so through support, information, and encouragement. We believe that our organization should model behavior that is nonviolent and uses power responsibly for personal and organizational action and growth.


Provide professional grant-writing services to the agency in coordination with the Chief Financial Officer. Work toward stable agency funding through an increased donor base, and planned giving program


  • Responsible for reflecting on how parts of your identity might give you advantages in the workplace-even if you didn't ask for them or earn them-while others might experience disadvantages. We ask that you also reflect on how your position and how your power may shift depending on your environment, the people around you, or the institutions at play. The goal of this reflection is to build the awareness and compassion that is needed and expected to create an inclusive workplace.
  • Responsible for creating an inclusive environment and behaving in a way that ensures that clients and employees feel: embraced, no matter what their cultural orientations are, respected and valued, engaged and connected to the community, and safe from abuse and harassment.
  • Adherence to all federal and state regulations regarding client services, specifically avoiding inappropriate conduct and strictly maintaining client confidentiality.
  • Maintain a high level of professional and ethical conduct towards clients, staff and the community.
  • Maintain and promote a philosophy of customer service consistent with the goals of DVIS. Be sensitive to client service issues and flexible enough to respond to the needs of individual clients.
  • Must be sensitive to cultural and socioeconomic characteristics of the service population, as well as with coworkers.
  • Prepares, develops and edits grant applications. Must exhibit strong expository writing skills and a high-level command of grammar and spelling.
  • Serves as a liaison to departments and the CEO and Chief Financial Officer for developing individual grant proposals in accordance with grantors preferences and guidelines.
  • Monitor and maintain Grant Status Reports and Grant Calendar and other evaluation documents to monitor grant progress and accomplishments.
  • Develops, gathers, cleans and submits progress reports, which may include outcomes and statistics, when required by a grant-making organization for funded project(s) or program(s).
  • Responsible for reviewing funder websites for grant cycle award dates and when report filings are due.
  • Responsible for monitoring existing grants, to include gathering statistical and goal information from program staff, as well as, submit renewal or extension applications in coordination with the CFO.
  • Prepares and compiles a list and analysis of grant-making organizations to identify likely funding sources for specific projects and programs.
  • Responsible for creating the maintenance of archived files of grant research, grant applications (including refusals) and administration and distribution of grants that were approved.
  • Coordinates with the Chief Financial Officer and program staff to match program suggestions and goals on newly awarded grants and potential grant opportunities. Convert ideas into workable funding opportunities.
  • Prepares, compiles and maintains "program needs" list of current and proposed agency programs that require funding. Research and pursue funding opportunities for these programs keeping in mind to not reallocate funding sources from current programs.
  • Coordinate and assist reviewing the budget of a project or program(s) for which funding is sought. Work with the Chief Financial Officer to make recommendations to better present it to grant-making organizations.
  • Prepares drafting letters of support for other agencies, with which DVIS collaborates and drafting letter of support to legislators, judges and others regarding legislation or public policies on behalf of domestic violence victims.
  • Develops and implements grant acquisition strategies - both initial application and renewal.
  • Responsible for responding quickly to information requests from one grantors and stakeholders while still meeting the deadline of the other applications;
  • Maintain positive contact and coordinate with DVIS staff and federal, state, local and private funding sources.
  • Monitors and coordinates regular interagency and interdepartmental grant oversight meetings.
  • Responsible for working with Chief Financial Officer and Administration to match budget requirements to funding opportunities.
  • Attend and participate in community collaborations leading to development of funding and program resources for DVIS.
  • Provide training to new and existing staff on grant management and reporting requirements
  • Attend all All-Staff meetings and department meetings as required.
  • Other duties as assigned.SKILLS AND KNOWLEDGE:The following job-related experience is preferred:
    • Strong writing ability, with demonstrated awareness about different genres of writing and writing for different audiences
    • Excellent analytical and organizational skills, including ability to synthesize complex or diverse information
    • Experience collecting and researching data
    • Experience with calculating figures and working with numbers
    • Experience working proactively, while balancing a variety of priorities and workload.
    • Demonstrated ability to work independently and as part of a team, prioritizing work appropriately.REQUIREMENTS AND QUALIFICATIONS:
      • Bachelor's degree
      • Understanding of nonprofit agencies and how they operate is preferred
      • Must have strong writing skills, excellent organization skills, and be proficient in project management and recordkeeping.
      • Must have the ability to work quickly and meet critical deadlines.
      • Valid Oklahoma driver's license.
      • In order to protect our clients, employees and other vulnerable populations in our community, DVIS requires employees receive the COVID-19 vaccines. Some exceptions may be made for health reasons, sincerely held religious beliefs or historical trauma. Exception requests should be made in writing if you receive a conditional offer of employment.

Keywords: Domestic Violence Intervention Services, Inc., Tulsa , Grant Coordinator, Other , Tulsa, Oklahoma

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