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Executive Coordinator

Company: Brief Media
Location: Tulsa
Posted on: September 23, 2022

Job Description:

SummaryThe focus of the Executive Coordinator is to provide support to, primarily, the CEO and CFOO as well as all other C-Suite members. This position is responsible for filtering and attending to the day-to-day functions that are part of the executives role. The importance for organization, timeliness and attention to detail are key factors in the success of this role as this individual will contribute to the overall efficiency of the organization. Key Responsibilities

  • Provides high-level administrative support and assistance to the CEO, CFOO and/or other assigned C-Suite members.
  • Performs clerical and administrative tasks including drafting letters, memos, reports, and other documents for C-suite.
  • Owning the company calendar
    • Working with the CEO/CFOO to set the company calendar dates for the year ahead
    • Communicating the dates to the entire company
    • Managing the travel and other meeting location requirements as needed
    • Managing Traction facilitation
      • Scheduling quarterly meetings in advance
        • Requesting feedback from leadership team in advance of quarterly meetings
        • Managing the Board of Directors
          • Scheduling quarterly meetings in advance
            • Sending Board minutes for approval
              • Other board communication
              • Managing daily needs of CEO/CFOO
              • Draft, review and send communications on behalf of company executives when directed
              • Maintain confidentiality of highly sensitive information Skills & Qualifications
                • Bachelor's degree in Business Administration or related field preferred.
                • At least 3 years of prior experience in supporting a senior executive or team
                • Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel)
                • Excellent written and verbal communication skills
                • Exceptional writing, editing, and proofreading skills
                • Strong time-management skills and the ability to organize and coordinate multiple projects at once
                • Ability to pay attention to detail
                • Organization skills
                • Flexible team player
                • Strong ability to take the initiative and be a self-starter
                • Adaptable and enjoys a challenge
                • Interpersonal skills

Keywords: Brief Media, Tulsa , Executive Coordinator, Other , Tulsa, Oklahoma

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