TulsaRecruiter Since 2001
the smart solution for Tulsa jobs

Executive Assistant

Company: City Year
Location: Tulsa
Posted on: September 13, 2019

Job Description:

The Executive Assistant will contribute to City Year Tulsa's growth and impact by helping the site have the foundational organizational and administrative needs met. This position reports to the Executive Director and works closely with the Development team and Operations Staff. The Executive Assistant works directly with the Senior Leadership Team to provide executive office management and site operations to advance City Year Tulsa's long term impact strategy.

Job Description
Primary Qualifications -


  • Organized -


  • Confident in communication -


    • Calendaring experience, specifically in Office 365 -


    • Ability to collect, process and communicate information -


    • Comfort in leveraging software tools for task and email management -

      Responsibilities -
      Executive Support: -

      • Provide excellent administrative support to the Executive Director (ED). This includes, but is not limited to, efficiently maintaining calendars, scheduling meetings and conference calls, arranging travel, writing meeting minutes, reviewing mail and preparing presentations and speaking points for ED on an array of topics for a breadth of constituencies. -


      • Plan and prepare for internal and external meeting needs hosted by the ED; reserve meeting rooms, arrange for appropriate Information Technology Services support, inform appropriate staff members of visitors in advance, arrange for meeting refreshments, welcome and escort visitors, and ensure meeting rooms are left in exceptional condition. -


      • Manage production, collection, edition, and distribution of board meeting materials. -Oversee all logistical aspects of quarterly board meetings/retreats, maintain accurate and complete files on meetings, committees, and members. -


        • Assist with special projects by conducting research, collecting and analyzing data, drafting reports and preparing presentations for internal and external stakeholders. -


        • Prioritize agenda and schedule of the Executive Director and manage work flow of the Executive Office and Senior Staff Team and provide the appropriate support and guidance to ensure the team is operating efficiently and effectively. -


        • Understand City Year policies and procedures necessary to ensure appropriate decision-making protocols are followed. -

          -
          Daily operations of Headquarters: -

          • Maintain and -purhcase -adequate office supplies and materials, and good relationships with all vendors, assuring most competitive price. -


          • Develop and maintain the Tulsa office as a professional, organized physical space for staff and visitors. -


          • Maintain good operations of all office equipment and serve as administrator of all hardware (computers, printers, telephones, laptops). -


          • Work with the National Information -Technology Support staff to assure high quality of customer service to users. -


          • Oversee the ordering of name tags, business cards, phones, and laptops for all new staff. -


            • Respond to staff needs and landlord needs as they pertain to the general Headquarters. -


            • Develop and maintain the office as a civic engagement center. - -


            • Maintain good operations of all office equipment (e.g., computers, printers, cell phones, -cyschoolhouse -toolkits), supplies and vendor relationships. - -

              -
              Site Finances: -

              • Weekly processing of all accounts payable and receivable requests while maintaining accurate documentation. -


                • Work closely with National Finance in tracking and reporting expenses.--- -


                • Work to ensure the site is getting maximum value for all purchases and contracts and will be responsible for submitting the monthly site financial documents -to City Year's National Headquarters.--- -


                • Coordinate all travel arrangements for staff and -AmeriCorps travels including Tulsa Public Transit Authority passes, parking for office based staff, and Axiom travel to conferences -and work related trips. -


                • Manage Purchasing card for purchases that cannot be made by check. -

                  -
                  General Site Support: -

                  • Partner with City Year Tulsa departments and staff through recruitment initiatives, applicant interview process, stakeholder engagement, service day and event participation and cross-departmental committees as needed to ensure site-wide goals are met. -


                  • Attend whole site events like Opening Day, MLK Day, Women's Leadership Luncheon, Graduation, Basic Training Academy, and other site-wide designated events. -


                    Qualifications -

                    • Proven success operating in ambiguous and changing environments with the demonstrated ability to manage and prioritize projects. -


                    • Strong critical thinking skills, the ability to solve problems and see projects through start-to-finish. -


                    • Exceptional organizational skills and attention to detail. -


                    • Promptness, flexibility and a willingness to learn. -


                    • Excellent written and verbal communication skills. -


                      • Commitment to quality work. -


                      • Capable of working individually and on a team. -


                      • Demonstrates understanding of City Year's work within the national service movement and education sphere. -


                      • City Year and AmeriCorps alumni are encouraged to apply. -


                      • Experience using Salesforce, or -other -database application -

                        Compensation and Benefits
                        Full time employees are entitled to compensation commensurate with experience. Benefits for full time employees include health insurance with Flexible Spending Account, paid vacation, holidays, parental leave, 401K, and more.
                        City Year is an Equal Opportunity Employer, committed to a diverse workforce. Individuals from all backgrounds are encouraged to apply, including persons with disabilities and veterans.

Keywords: City Year, Tulsa , Executive Assistant, Other , Tulsa, Oklahoma

Click here to apply!

Didn't find what you're looking for? Search again!

I'm looking for
in category
within


Other Other Jobs


CDL A Regional Truck Driver
Description: Job DescriptionDrive more Earn More Weekly We are now hiring Class A CDL Truck Drivers for our South Regional. Earn up to 0.50 CPM weeklyRunning Area: East of I-35Home Time: Weekly
Company: USA Truck
Location: Tulsa
Posted on: 09/21/2019

Licensed Medicare Insurance Agent - Free, qualified, inbound leads
Description: Medicare Insurance Agent Industry-best comp plan, total work freedom Join the revolutionary ASSURANCE platform, and earn from the industry s best comp plan, selling trusted Medicare plans to inbound, (more...)
Company: Assurance
Location: Tulsa
Posted on: 09/21/2019

Tulsa Algebra 1 Tutor Jobs
Description: Tulsa Algebra 1 Tutor Jobs Varsity Tutors has students in Tulsa looking for Algebra 1 tutoring. Varsity Tutors is a live learning platform that connects tutors with students to provide personalized learning. (more...)
Company: Varsity Tutors
Location: Tulsa
Posted on: 09/21/2019


Owner Operator & Lease Purchase Truck Driver
Description: Increase Cash Flow New Owner Operator Business Program Roadrunner wants to get you started on the right foot. Call a recruiter for details A amp A/Roadrunner Temperature Controlled Offers Owner (more...)
Company: Roadrunner Temperature Controlled
Location: Tulsa
Posted on: 09/21/2019

JobNewsUSA.com Tulsa Job Fair - September 25th on 09/25/2019
Description: Hundreds of Jobs are up for grabs at the Tulsa Job Fair on September 25th This is your opportunity to meet one-on-one with recruiters and hiring managers from some of the area's best
Company: Braum’s Ice Cream & Dairy, Cherokee Nation Car
Location: Tulsa
Posted on: 09/21/2019

Licensed Medicare Insurance Agent - Have the best AEP of your career
Description: Medicare Insurance Agent Industry-best comp plan, total work freedom Join the revolutionary ASSURANCE platform, and earn from the industry s best comp plan, selling trusted Medicare plans to inbound, (more...)
Company: Assurance
Location: Tulsa
Posted on: 09/21/2019

Company Truck Driver Truckload Opportunities
Description: Truckload Opportunities CDL-A Company Truck Drivers A amp A/Roadrunner Temperature Controlled Offers COMPANY Drivers: New Pay Package- Earn Up to .50/Mile
Company: Roadrunner Temperature Controlled
Location: Tulsa
Posted on: 09/21/2019

Aviation Maintenance Technician - Overhaul, Support Shop
Description: Location: TUL Mtc amp Engr Base TUL-MNTC Additional Locations: None Requisition ID: 30618 Overview About The Job The terms and conditions of this position are covered by the Transport Workers (more...)
Company: American Airlines
Location: Tulsa
Posted on: 09/21/2019

Sales Academy - Engineering Support Associate
Description: About CenturyLink CenturyLink NYSE: CTL is the second largest U.S. communications provider to global enterprise customers. With customers in more than 60 countries and an intense focus on the customer (more...)
Company: CenturyLink
Location: Tulsa
Posted on: 09/21/2019

Licensed Medicare Insurance Agent - Earn before, during, AND after AEP
Description: Medicare Insurance Agent Industry-best comp plan, total work freedom Join the revolutionary ASSURANCE platform, and earn from the industry s best comp plan, selling trusted Medicare plans to inbound, (more...)
Company: Assurance
Location: Tulsa
Posted on: 09/21/2019

Log In or Create An Account

Get the latest Oklahoma jobs by following @recnetOK on Twitter!

Tulsa RSS job feeds