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Maintenance Planner/Scheduler

Company: National Steak Processors
Location: Owasso
Posted on: May 28, 2023

Job Description:



The Maintenance Planner Scheduler is responsible for the effective execution of all maintenance work controls processes. The primary role is to improve work force productivity and work quality by anticipating and eliminating potential delays through planning and coordination (scheduling) of labor, parts and material, tools and equipment, required permits, specialized documentation and equipment access.

This position is empowered to manage work priority, develop job plans, define parts and materials, define crafts and skills, and engage the proper resources to develop a safe, effective and efficient work control plan.

The Maintenance Planner / Scheduler coordinates with our operations and maintenance management team in developing the scheduled maintenance activities and processes; pre-evaluates the need for replacement parts and places orders; and anticipates interruptions in plan and develops backup plans to minimize the impact on the facility's overall functionality or production schedule.


  • Ensures PM schedules are entered accurately in CMMS.
  • Schedules work activities for maintenance team.
  • Coordinates with third party vendors.
  • Upholds safety, health, and environmental procedures; communicates directly; and supports the EHS policies to ensure compliance with OSHA, EPA, USDA and Company rules at all times.
  • Acts as the principal liaison between the maintenance department and all other departments.
  • Maximizes departments output by maintaining and improving the maintenance planning and scheduling flow and process tasks.
  • Receives and reviews all planned work orders from the requesting departments.
  • Reviews and screens each work order to verify proper completion with all required information.
  • Examines planned work orders and determines scope, resource skill level needed and best practices to accomplish work.
  • Identifies work requiring engineering support.
  • Escalates issues for work that requires special tools, personnel or special approvals.
  • Develops full scope and extent of work required, including cost and time required, to conduct the relevant repair, preventive, predictive, and improvement maintenance activities of the plant equipment, buildings and grounds.
  • Prepares job plans for scheduling, detailing parts, materials, special tools and external services and documentation with planned costs. Job plans to include the sequencing of associated tasks
  • Performs root cause analysis for continuous improvement of the planning/scheduling process.
  • Initiates and implements best practices with emphasis on planning/scheduling the preventive and predictive work.
  • Analyzes unplanned work orders and occurrences for incorporation into corrective and preventive actions.
  • Ensures that all maintenance personnel understand the work instructions using a procedures-based maintenance strategy and best practices for all maintenance tasks.
  • Ensures maintenance personnel update and close each work order when completed.
  • Maximizes equipment reliability and availability through effective use of planned maintenance to quickly return equipment to design capacity and develops effective and applicable procedures to ensure defect free quality maintenance work with maintenance supervisors.
  • Develops and adheres to prioritization of work tasks.
  • Performs random post job reviews to ensure actual work performed and post repair operation is satisfactory.
  • Maintains the CMMS while managing and tracking work orders, backlog, and spare parts and creates a machine history of plant equipment and reallocates resources as required.
  • Understands the as-designed operation of all plant assets and reviews the operation of equipment and systems to identify and implement PM and PDM tasks to avoid production interruption.
  • Coordinates with stores to manage spare part usage.
  • Manages backlog and alerts maintenance manager when third party help is needed.
  • Continuously improves, changes the job estimate, planning and scheduling process by utilizing feedback from maintenance team.
  • Maintains accurate metrics on the performance of planning and scheduling functions and provides information for continuous improvement.

    • Schedule compliance: Jobs planned vs jobs and work completed as scheduled.
    • Planning compliance: Work completed as scheduled.
    • Reduction of Service Work Orders: Planned Maintenance vs. Reactive.
    • Improvement in Mean Time Between Failure.
    • Timely reporting.
      • Willingness to work various shifts, weekends, and alternative work schedules.
      • Ability to read and understand information contained in a variety of documents or displayed on a computer screen.
      • Ability to communicate with others on the telephone and in one-on-one or group discussions, meetings and presentations.
      • Demonstrated knowledge in computer use including the full Microsoft product line.
      • Ability to walk extensively throughout diverse work environments.
      • Some tasks will require repetitive wrist movements.
      • Ability to interact with all team members in a professional manner at all times.
      • Preventive and/or predictive maintenance planning experience.
      • Ability to coordinate parts and assign the appropriate skilled labor to ensure successful completion.
      • Ability to write processes and procedures related to maintenance work.
      • Practical experience with continuous improvement techniques such as Lean Manufacturing, Total Productive Maintenance, Six Sigma, 5S.
      • Demonstrated understanding of an effective safety culture.
      • Strong mathematical and data analysis skills.
      • Excellent verbal and written communication skills.
      • Demonstrated skills in organization and time management.
        Bachelor's degree in facility management, business administration, engineering, or related technical field, or demonstrated equivalent combination of education and experience or 4 years of experience in industrial Maintenance. Related work will be considered demonstrated equivalent in experience with no college education. 2 years of planning experience in the field of maintenance preferred. Proficiency in a CMMS, preferably MPulse.

        LANGUAGE SKILLS: Ability to read, write and communicate in English.

        Communicates with internal and external customers to resolve all issues or problems which require resourcefulness, tact and discretion. Applies broad

        Knowledge of products and services when communicating with individuals outside the immediate work area/department.
        Works with significant deadlines that can result in a disruption to projects, service or products that impact operational cost and/or revenue.
        Ability to apply disciplined knowledge to analyze and resolve problems involving several concrete variables in standardized situations. Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.



        The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
        • Previous experience with the daily management of equipment preventative maintenance, strong analytical, problem solving, and mechanical and electrical troubleshooting, managerial, inter-personal, leadership and project management skills are a must.
        • This position is responsible for supervising the 2 nd shift maintenance team, production equipment repair, facilities upkeep, new projects, equipment installation, labor costs, repair costs and parts inventory.
        • Responsibilities include supervising/directing team members in maintenance functions to keep the production process running effectively and within established guidelines to meet customer expectations and continuously improve operations/systems.
        • Uses both hands to perform necessary repairs and installations
        • Must be able to crawl, squat, kneel, and bend from waist
        • Must be able to work in confined spaces
        • Must be able to distinguish colors to safely identify electrical wiring
        • Stands/walks on even concrete floors
        • Able to lift 50-70lbs. unassisted
          Able to work assigned shift(s) work frequent overtime.


          The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
          • The office environment is typically climate controlled of 68 F to 72 F and clean, with normal air contaminants, such as dust, typically found in an office environment
          • The indoor production environment is climate-controlled of -40 F to 45 F with regular exposure to prolonged noise
          • While in the production area, all employees are required to wear Personal Protective Equipment (PPE) to include hair and beard nets, rubber soled shoes, smocks, hearing protection and hard hats. Associated topics: floor, ice, irrigation, land fill, landscaping, paver, plant, resurface, street, surface

Keywords: National Steak Processors, Tulsa , Maintenance Planner/Scheduler, Professions , Owasso, Oklahoma

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